ClubWorkDesk
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Features

Everything your club needs.

ClubWorkDesk is purpose-built for martial arts clubs. Every feature has been designed to solve the real admin problems coaches and owners face.

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Member Management

Every member detail, right where you need it.

Keep complete profiles for every member, contact details, emergency contacts, medical notes, insurance records, and membership status. Filter and search your member list in seconds.

  • Full member profiles with photo
  • Medical and emergency contacts
  • Membership type and status
  • Document storage and notes
  • CSV import from spreadsheets

Club example

“Bristol Judo Club uses member profiles to track coaching awards, insurance expiry dates, and competition licences for all 200+ members.”

Member Management

ClubWorkDesk feature

Attendance Tracking

Mark registers in seconds, not minutes.

Coaches can mark attendance for any class from their phone, tablet, or laptop. ClubWorkDesk tracks records and surfaces trends over days, weeks, and months.

  • One-tap attendance marking
  • View attendance by member or class
  • Historical attendance trends
  • Attendance rate reports
  • Absence alerts for at-risk members

Club example

“Manchester Kickboxing Academy marks attendance for 8 classes per day across 3 coaches, all from their phones, in under 30 seconds per class.”

Attendance Tracking

ClubWorkDesk feature

Class Scheduling

Your class timetable, organised and up to date.

Create and manage your full class schedule with recurring sessions, instructor assignments, venue details, and capacity limits. Members can view the live schedule.

  • Recurring weekly classes
  • Instructor and venue assignment
  • Capacity limits and waitlists
  • Multi-discipline timetables
  • Member-facing class schedule

Club example

“Leeds Taekwondo School manages 14 weekly classes across junior, senior, and competition squads in one schedule that coaches can see on their phones.”

Class Scheduling

ClubWorkDesk feature

Payment Tracking

Stop chasing fees. Start collecting them.

Track membership fees, outstanding balances, and payment history for every member. Automated reminders reduce late fees and missed payments.

  • Fee tracking per member
  • Overdue payment dashboard
  • Automated email reminders
  • Payment history records
  • Monthly revenue summaries

Club example

“Dublin BJJ uses ClubWorkDesk to track monthly direct debits and flag members who have lapsed, reducing overdue fees by 60%.”

Payment Tracking

ClubWorkDesk feature

Grading Progression

Know exactly who is ready to grade.

Track every member's belt level, grading history, and attendance requirements. Set minimum session counts before grading eligibility.

  • Belt and grade records
  • Grading history per member
  • Attendance-based eligibility
  • Custom syllabi per discipline
  • Grading event management

Club example

“Nottingham Karate Club tracks kyu grades for 120 students. Instructors can see at a glance who is ready for the next grade.”

Grading Progression

ClubWorkDesk feature

Messaging & Announcements

Reach the right members at the right time.

Send targeted announcements to all members, a specific class, a belt group, or parents only. Keep communication clear and relevant.

  • Email and in-app announcements
  • Target by class, belt, or group
  • Message parents and guardians
  • Message history and read receipts
  • Event and cancellation notices

Club example

“Birmingham MMA Gym uses targeted messaging to notify competition squad members separately from recreational members.”

Messaging & Announcements

ClubWorkDesk feature

Reports & Insights

Understand your club at a glance.

Generate clear reports on attendance trends, retention rates, revenue summaries, grading completions, and class popularity.

  • Attendance trend reports
  • Retention and lapse analysis
  • Monthly revenue summaries
  • Grading completion reports
  • Exportable PDF and CSV

Club example

“Sheffield Judo Club uses monthly ClubWorkDesk reports in committee meetings to review retention and plan coach schedules.”

Reports & Insights

ClubWorkDesk feature

Roles & Permissions

Give your team the right level of access.

Give coaches, treasurers, and volunteer admins access to only what they need while keeping full control with owners and head coaches.

  • Role-based access control
  • Coach, admin, and owner roles
  • Per-user permission settings
  • Full audit log of changes
  • Unlimited users on Pro plan

Club example

“Cardiff Multi-Arts Club has 6 coaches, a treasurer, and a club secretary, each with different access levels managed by role.”

Roles & Permissions

ClubWorkDesk feature

Mobile Coach Access

Designed to work from the mat.

Coaches can mark registers, view class lists, check member details, and send quick messages from their phone.

  • Fully responsive mobile design
  • No app download required
  • Works on any smartphone or tablet
  • Fast register marking
  • Quick member search and view

Club example

“Coaches at Glasgow Kickboxing Club mark attendance for all evening classes from their phones before warm-ups end.”

Mobile Coach Access

ClubWorkDesk feature

Spend less time on admin and more time coaching.

Join hundreds of martial arts clubs already using ClubWorkDesk to run more organised clubs.

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